How does Bechtle view the concept of modern meetings and meeting rooms?
A smooth meeting experience is dependent on so much more than just having modern devices and cutting-edge tools. Bechtle gives you the perfect tools to suit your needs by taking a 360° view of modern meetings that considers the following:
- Room. Meeting rooms and offices are important for creating a sense of community and facilitating personal exchanges and innovative room concepts that promote creativity and collaboration are crucial.
- Audio and video. Video and audio devices that interlink are an essential component for the smooth running of meetings as they allow people to communicate on-site and online in web conferences.
- Platform. The optimum integrated collaboration platform is the basis for hybrid meetings and seamless collaboration and also includes features such as video conferencing, interactive online meetings, chats and telephony.
- User experience. At Bechtle, users are always front and centre and a modern meeting experience is critical to the efficient use of modern conference room solutions.
- Services. With our tailored services, we support you in your day-to-day conference room operations with equipment and tools for online meetings and make sure your employees are on board from the very beginning. You can read more on change management and user adoption in this article.
Blog: Hybrid working – Why the time has come to modernise meeting rooms.
Look at the meeting rooms in many companies and you’ll be forgiven for failing to notice any differences compared to five or ten years ago. That’s an issue because the way we work has changed so much and hybrid meetings are here to stay. Find out more today.
Questions to consider when planning your modern meetings and rooms.
Conference rooms need to be set up to handle virtual, hybrid and in-person meetings. When planning your meeting room solutions, you should consider the following questions:
- How big is the room? Different solutions are suitable for different meeting rooms sizes.
- Which solutions do you use right now? Is there a vendor your company tends to use and products, apps, software, hardware, tools and solutions your employees are familiar with?
- Where are the meeting rooms and which departments use them? Do the marketing department have different requirements of their meeting rooms than controlling?
- How many people on average use the conference rooms? Are these meetings virtual, hybrid or in-person?
- Do you have an overarching meeting concept? Your aim is to create a coherent meeting experience—online, hybrid and face-to-face—so your employees can work as efficiently as possible. This starts with the software and hardware, but extends to appropriate room concepts and including your staff by introducing training as well as policies for efficient online and hybrid meetings.
Extra: Huddle spaces – Modern meetings in small spaces.
What is a huddle room? A huddle room is a small meeting space designed for 2 - 4 people and short in-person meetings, stand-up meetings and ad-hoc hybrid get-togethers, brainstorming sessions. These spaces give employees a quiet space for their meetings and the equipment and concept are just as important here as in large meeting rooms with many participants or creative meeting rooms used for modern design thinking.
Employees need the right tools for web conferences, but also guidelines for holding efficient conference and meetings in the hybrid world of work. You have to take your team’s needs into account and consider how long meetings should be, the objectives of virtual, hybrid and face-to-face meetings, how results are recorded, who participates, when other communication channels such as chat should be used, whether the webcam should be on all the time, and which software and tools are used when to share information. All of these questions need to answered to enable you team to enjoy seamless collaboration online and in hybrid environments and Bechtle can help you achieve that.
1. Select your location on the map to find out more about specific Bechtle branch offerings.
2. Get in touch so we can analyse your requirements.
3. We’ll arrange an appointment with your contact person.
4. Experience the Modern Workplace live in our showrooms.
