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Digital office – Digitalisation and the paperless office.
The Modern Workplace is defined by the interplay of some very different tools, all with the goal of digitalising processes more efficiently, automating them and making digital collaboration as easy as possible. This way companies, the public sector and organisations save time and resources—facilitating modern and easy collaboration. Find out more about topics such as the digital, paperless office. We can support you in implementing your custom concept—and help you make a huge step towards digitalisation.
When it comes to the digital office it’s all about employees – They can collaborate efficiently, access information from anywhere and get the tools they really need. Secure, fast and easy – Modern work today.
Sergej Schloß, Leitung Competence Center Business Collaboration
Benefits of a mobile workplace at a glance:
Simple collaboration
with the right tools.
Automated, digital processes
save time.
Transparency and overview –
Paperless, from anywhere.
What is the digital office?
The path to a paperless office.
The path to a paperless office.
Analogue, paper-bound processes are a thing of the past. Modern Work has brought about the need for enterprises and organisations to find the right concepts and tools (business software) that employees can use in their daily routine at the office and for remote work. Requirements for this are automated and reliable mechanisms that enable paperless working. Furthermore, employees must be able to work flexibly from anywhere and access the information they need for their work. What’s important in this process is that they are enabled to work paperlessly—the only way to provide information centrally and independent of location.
Digital office – A definition.
The digital office provides tools, software, services and information from a central source. Employees can access the digital office independently of their location, collaborate and exchange information. It is an umbrella term for different tools that align with other applications in enterprises when needed, such as the CRM or ERP system. This often happens by using a range of business applications. This way you can provide excellent support for networked teams across different locations and hybrid methods of work.
Paperless office and
document management
document management
Digitally-supported processes replace paper in the workplace—this is the idea behind a paperless office. In doing so, you are not only saving time, but also taking a huge step towards sustainable work – The paperless office reduces your resource consumption in terms of paper, ink, toners and power. Many enterprises and organisations have yet to up their game when it comes to the paperless office, especially in terms of document management and storage. Furthermore, digital transformation also requires digitalisation and automation of processes that first need to be improved before being digitalised. Modern companies set great store by the right software for paperless working: Digital contract management, digital recruiting and HR, digital document archiving , digital and automated invoice processing and digital signatures are all ways of using less paper—boosting your productivity.
Our approach. Your very own digital office.
Operations and Managed Services.
Initial consultation and design.
Implementation.
We support you in deploying the solutions in the public or private cloud, on-premise or as Software-as-a-Service. Take the step towards a digital office—and get thorough consulting, on everything from digital document management, step by step guides for topics such as digital signatures and digital workflows to process automation or room booking systems – We are your go-to partner for the paperless office and the Modern Workplace.
How can I easily automate processes?
First steps and helpful tips.
First steps and helpful tips.
There are various possibilities and starting points to automate business processes—from accepting holiday requests and sick leave to approving invoices and highly complex workflows. In principle, pretty much every process can be digitalised.
Extra: The cloud and the paperless office.
In order to make data accessible from everywhere, companies and organisations require the right software and cloud solutions. These need to fully comply with rigorous legal requirements. This way employees have access to all the necessary information without the need for paper. This is a case in point of what's so revolutionary about the paperless office—an overarching view of processes and ways of working. Everything has to mesh together perfectly to enable employees to work together smoothly, even outside of the office and away from paper. The idea of a paperless office has been discussed for years—it’s established but still relevant. Especially in the public sector where paper is still heavily relied on. For many departments, the road to a paperless office is a long one. Modern software is a great support, together with strategies for digitalisation that enable employees to work without paper.
Digital office – Supported by the modern Digital Workplace.
The paperless office is far more than all of the above—as modern working methods require far more than just rethinking paper use. Many companies have opted for shared desks—a hybrid workplace concept where some employees works in the office while others work from home. This is where digital tools can help to keep an overview and simplify room and workplace management and resource planning. Whether conference rooms are occupied or can be booked at short notice can be easily displayed with digital room signage.
Desk sharing – Modern tools to combat booking chaos.
All you have to do is share desks and that’s it? It’s not that easy. To fully enjoy the benefits of a shared desk concept, there needs to be some kind of strategy in place—otherwise looking for a free desk is sure to end in chaos.
The efficient road to the digital office by means of digitalisation and automation.
New apps and software to make work easier can easily be customised to suit your company’s requirements and processes via low-code and no-code platforms, removing the need for programming. Low-code is the fast and efficient way to a digital office. One that is taken by professional and citizen developers alike. Without low-code, the effort for many companies and organisations to leverage the digitalisation process is simply too cumbersome. According to Forrester, with low-code, development projects can be realised up to ten times faster.
Digital office and the paperless office – Bechtle is here to help.
What solution is the best for you? Which tools should you opt for and how you can provide the best possible work experience for your employees? Bechtle is here to answer all of these questions. We will pass on our experience to your company and give you important hints. We offer a holistic portfolio for Modern Workplace in addition to coverage for all technical aspects and all infrastructural and organisational requirements. This way you can get everything for your Digital Workplace from a single source. For this purpose, we use established methods such as Scrum, Prince 2, Prosci ADKAR and many more.
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