The ideal workplace for every employee
Working environments are changing at a rapid pace and employees have a diverse range of needs. From hybrid working and ergonomic home workstations to powerful tools for specific tasks—each member of staff requires something different. As an IT manager, your challenge is to accommodate all these needs without losing track of costs, management or security.
What’s more, the pandemic has accelerated the introduction of hybrid working, which requires a workplace strategy that is not only flexible, but also sustainable, future-proof and effective for different styles of working.
Finding a balance is essential and it starts with understanding what employees really need, so you can design workplaces that combine productivity and job satisfaction with manageability.
Time for a change?
Find out why you need to update your work environment now and how to go about it in the e-book ‘Times are changing. Change your workplace’.
What is the ideal workplace?
The perfect workstation goes far beyond a desk and a computer. In fact, it’s more about the efficient combination of hardware, peripherals and ergonomic solutions that suit the way your employees work. However, when one company has a whole host of people working on different tasks with diverging needs, it can be tricky to keep everyone happy. For example, a front office worker won’t necessarily need the high-powered notebook a graphic designer has to have, and someone working out in the field would benefit from a lightweight device while office-based staff might prefer a desktop.
Balancing user and management needs
There is a growing trend towards employees wanting to decide for themselves which devices they use. Some swear by a powerful notebook while others’ main focus is on an ergonomically-designed home office. Whatever they choose, you remain responsible for security, management and costs. Creating the perfect balance between user needs and the IT department’s desire for a manageable IT environment requires insight and smart choices.
But how can you achieve that? The answer could be a Choose Your Own Device (CYOD) policy with which employees can choose from a pre-defined list of approved tools while you retain control of security and costs. Want to find out more about the benefits of CYOD for IT and HR managers and how this differs from BYOD?
Read our blog “CYOD – The middle ground for IT managers”
Tailor your IT offering to your users
A one-size-fits-all solution doesn’t work for everyone. You can only custom your IT offering when you truly understand what your employees need. Make sure that everyone has the right combination of hardware, peripherals and ergonomic solutions, such as:
• Monitors and docks for seamless productivity;
• Ergonomic keyboards and mice to boost well-being;
• High-quality headsets for the hybrid workforce that relies on video conferences.
With the right equipment, you won’t just increase productivity, but also satisfaction.
Personas and the workplace
Every employee is unique. Account managers have different needs than accountants or IT specialists. By using personas, i.e. profiles of the various user types in your company, you can better respond to specific needs and ways of working,
and this is essential when it comes to hybrid work. With a clear overview of the personas you have working for you, you can offer the right tools and devices for every style of working no matter if that’s someone working from home, in the field or from the office.
Persona analysis – Taking control
Use our persona analysis to determine the hardware and peripherals your company needs. By dividing up your workforce, you’ll be able to optimally support hybrid working and match IT resources to specific user needs. The result? Greater productivity, happier employees and control over costs and management.
Contrary to a one-size-fits-all approach, the results of the persona analysis will help you define a solution that combines flexibility with manageability and you’ll know exactly what your business needs to support its employees—at home, in the office or on the road.
Want to find out more about how your company could benefit from a persona analysis?
Read our information flyer!
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