Hybrid meetings are here to stay, but we see time and again how businesses have not yet managed to set up their meeting rooms to cope. That’s a real shame because that means they are missing out on a whole host of opportunities. Do you know how much you can get out of a meeting room if you optimise them?
Join our event and experience a top-of-the-range meeting room in one of our demo spaces and hear first-hand how you can take your meeting rooms to the next level and how you’ll benefit if you do. Take part in the exclusive HP|Poly event, talk with and learn from each other during the panel discussions and broaden your perspectives during the inspiration sessions. Key topics on the agenda include breaking down digital barriers for you and your users, advanced solutions, lighting and acoustics as well as meeting/digital etiquette.
It’s free to attend, But you’ll need to register for one of the limited spots.
Date: 11 June 2024
Time: 09:45 – 15:30
Location: Hotel Papendal, Papendallaan 3, Arnhem
Admission: Free, but registration required
Reasons you shouldn’t miss out on this event.
Expert insights
Gain valuable insights and discover best practises from Bechtle, Signify and HP|Poly specialists with years of experience in their field.
Future focus
Learn how to future-proof your meeting rooms and what role new technologies such as AI will play.
Interactive panel discussions
Take part in panel discussions and get answers to your specific questions about AV solutions and (hybrid) conferencing.
Sneak peaks
Discover the latest HP|Poly products. Don’t miss out on the opportunity to be one of the first to find out about the latest industry developments.
Networking opportunities
Expand your professional network by connecting with other experienced IT professionals.
Unique location
Take a look inside the Papendal Sports Centre—the largest top sports training centre in the Netherlands.
09:45 – 10:00
Welcome
10:00 – 10:45
Meeting room design
What is the optimum meeting room layout and how do you create the best possible experience for users? Experts from Bechtle and Signify show you the world of ultimate meeting room design, where every chair, lamp and speaker is perfected for an optimal user experience. Discover the ideal setup and advanced solutions for lighting and acoustics. Break down digital barriers for end users and allow them to get the most out of meeting room features. 70% of employees prefer digital meetings. It’s time to make them as simple as possible!
11:00 – 11:30
Setting the scene – Getting the most out your meetings.
We kick off the session by asking how we transform meetings from being a financial burden to a value investment in productivity and engagement. You can get the maximum return from your meetings by seeing them as an integral part of hybrid working. As meetings become multi-disciplinary and inclusive, how do you make sure everyone is involved in a hybrid set up?
11:30 – 12:00
Meeting room design
What is the optimum meeting room layout and how do you create the best possible experience for users? Experts from Bechtle and Signify show you the world of ultimate meeting room design, where every chair, lamp and speaker is perfected for an optimal user experience. Discover the ideal setup and advanced solutions for lighting and acoustics. Break down digital barriers for end users and allow them to get the most out of meeting room features. 70% of employees prefer digital meetings. It’s time to make them as simple as possible!
12:00 – 12:30
Panel discussion
Ask your burning questions and get answers straight away from our panel discussion experts. Hear what other organisations are up against and learn from each other’s real-world experiences.
12:30 – 13:15
Lunch
Tuck into a lunch buffet in the restaurant of Hotel Papendal. Enjoy locally-sourced food and something for everyone’s tastes. You can also use the opportunity to network and visit our demo rooms.
13:15 – 13:45
HP|Poly sneak peeks
In this session, you’ll discover all the latest HP|Poly products. You won’t just have the opportunity to get your hands on them, but also talk with HP|Poly experts. Find out more about the launch of the three new products in April and the announcement of the another three, which will be exclusively unveiled 12 - 14 June at Infocomm in Las Vegas. You’ll also get to see how HP and Poly’s portfolio can create new opportunities for your organisation. Don’t miss out on the opportunity to be one of the first to find out about the latest industry developments.
13:45 – 14:15
Case study – Customer testimonials
During this session you will hear first-hand how we tackle AV projects.
14:15 – 14:45
Inspiration session – With sportswoman, Esther Vergeer
Esther Vergeer talks openly about her experiences as the world’s most successful female para athlete. Her story of adversity and perseverance is truly inspiring and she is incredibly motivated and enthusiastic. Esther shares her experiences as tournament director of the ABN AMRO World Wheelchair Tennis Tournament and her role as Chef de Mission of Paralympic TeamNL.
09:45 – 10:00
Welcome
10:00 – 10:45
Guided tour of the Papendal Sports Centre
Enthusiastic guides will show you around the Olympic training site and home of the Dutch Olympic Committee, NOC*NSF. More than 500 top athletes from 16 different sports federations make daily use of the excellent sports facilities that Papendal offers for Olympic and Paralympic sports. On the tour, you’ll visit the Olympic BMX course from Rio de Janeiro 2016, the archery range, the outdoor athletics track, and enjoy a view of Vitesse FC’s new training complex.
11:00 – 11:30
Setting the scene – Getting the most out your meetings.
We kick off the session by asking how we transform meetings from being a financial burden to a value investment in productivity and engagement. You can get the maximum return from your meetings by seeing them as an integral part of hybrid working. As meetings become multi-disciplinary and inclusive, how do you make sure everyone is involved in a hybrid set up?
11:30 – 12:00
Meeting room design
What is the optimum meeting room layout and how do you create the best possible experience for users? Experts from Bechtle and Signify show you the world of ultimate meeting room design, where every chair, lamp and speaker is perfected for an optimal user experience. Discover the ideal setup and advanced solutions for lighting and acoustics. Break down digital barriers for end users and allow them to get the most out of meeting room features. 70% of employees prefer digital meetings. It’s time to make them as simple as possible!
12:00 – 12:30
Panel discussion
Ask your burning questions and get answers straight away from our panel discussion experts. Hear what other organisations are up against and learn from each other’s real-world experiences.
12:30 – 13:15
Lunch
Tuck into a lunch buffet in the restaurant of Hotel Papendal. Enjoy locally-sourced food and something for everyone’s tastes. You can also use the opportunity to network and visit our demo rooms.
13:15 – 13:45
HP|Poly sneak peeks
In this session, you’ll discover all the latest HP|Poly products. You won’t just have the opportunity to get your hands on them, but also talk with HP|Poly experts. Find our more about the launch of the three new products in April and the announcement of the another three, which will be exclusively unveiled 12 - 14 June at Infocomm in Las Vegas. You’ll also get to see how HP and Poly’s portfolio can create new opportunities for your organisation. Don’t miss out on the opportunity to be one of the first to find out about the latest industry developments.
13:45 – 14:15
Hybrid meetings in practice
During this session, you’ll discover how we approach an AV project as we discuss in detail the various steps in the process—from initial planning to final implementation.
14:15 – 14:45
Inspiration session – With sportswoman, Esther Vergeer
Esther Vergeer talks openly about her experiences as the world’s most successful female para athlete. Her story of adversity and perseverance is truly inspiring and she is incredibly motivated and enthusiastic. Esther shares her experiences as a seven-time Paralympic Champion and her role as Chef de Mission of the Paralympic Games.
Demo rooms and VR tour
Discover our unique meeting spaces consisting of one average room, and one optimised with perfect lighting, sound and visuals. The first room is what you can expect from a typical office, functionally equipped with a camera, microphone and monitor. The second has an improved camera setup, sound and perfect lighting. Experience the difference and discover why it’s is so important to get it right.
We’ll offer the opportunity to experience a 360-degree tour with VR glasses so you can take an even deeper dive into our innovative meeting spaces.
In fact, at our office we have different types of setups and AV solutions that are perfectly matched for an optimal employee experience—whether it’s a quick brainstorming session or a hybrid meeting. Take a virtual tour of our office and see how we at Bechtle have designed our meeting spaces.
Team Lead ITS Front End, Hardware Solutions Front End, Bechtle
Audiovisual Consultant | Hardware Solutions Front End, Bechtle
Category / Product Marketing Manager, Signify
Business Development Manager NatureConnect, Signify
EMEA Solution Architect Manager, HP Inc | Poly
Seven-time Paralympic Champion Wheelchair Tennis and Chef de Mission, Paralympic Games
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